Drag-and-drop editor
Smart guides, layers, undo/redo and keyboard shortcuts for pixel-perfect design.
Free · No sign-up
Every email signature on your team, from one spreadsheet.
Design a template with drag and drop and upload your contact list. Clickable HTML and high-resolution PNG signatures for everyone, ready in seconds.
Your contact list and images are never uploaded to a server.
| First name | Last name | Title |
|---|
GmailOutlookApple MailExcel & CSVHTML & PNG
How it works
Your whole team’s signatures in three steps
-
1
Design the template
Drag and drop your logo, text and shapes. Fields like
{{FirstName}}and{{Title}}are filled in for each person automatically. -
2
Upload your list
Drop in an Excel or CSV file. The headers in the first row match the fields in your template, and you can also edit the list in the app.
-
3
Download and use
Get an HTML and PNG signature for everyone. Copy one with a click and paste it into your email settings, or download them all as a ZIP.
Features
Everything you need in a signature tool
Links and social icons
Phone, email, website and social icons like LinkedIn, Instagram and X are clickable in the HTML signature.
Excel and CSV
Create signatures for dozens or hundreds of people at once. Download a sample spreadsheet, fill it in and upload it back.
Adapts to each person
If someone has no mobile number, that line is hidden and the rest moves up. Employee photos are matched by file name.
Retina quality
2× and 3× PNG export and vector logos keep your signature sharp on every screen.
Setup page
Each employee gets a page with their signature, a “Copy signature” button and steps for Gmail, Outlook and Apple Mail — all in one ZIP.
Privacy
Your contact list stays with you.
mailimza runs entirely in your browser. Your spreadsheet, your employees’ details and your logos are never uploaded to a server. Your templates are saved only in your browser for next time, and you can download them as a file to continue on another computer. Anonymous visit statistics are collected only if you allow them.
FAQ
Frequently asked questions
Is it really free?
Yes. No sign-up, no credit card and no limit on the number of people. Open the app and start.
Where is my data stored?
Only in your own browser. Your templates, contact list and images are still there the next time you visit. To continue on another computer, download your template and open it there.
How do I add the signature to Gmail?
On the “Preview & download” screen, click “Copy signature” and paste it in Gmail under Settings → See all settings → Signature. Gmail loads signature images from a web address, so choose “My own server” and enter the address where you’ll host your images in the “Image URL” field and upload the images folder from the ZIP there.
Does it work with Outlook and Apple Mail?
Yes. The HTML signature uses the table layout that email clients support, so it looks the same everywhere. For the most reliable result, host your images at a public web address.
What’s the difference between PNG and HTML signatures?
A PNG is a single image: you can add it anywhere, but the phone number and email in it aren’t clickable. An HTML signature looks the same and keeps the links clickable.
Guides
What to know about email signatures
Professional email signature best practices: 10 rules and a checklist
What should a professional email signature include, how should you prepare your logo and images, and what should you avoid? Ten practical rules and a checklist.
Keep reading →How to add an email signature in Outlook (web, new Outlook and classic Outlook)
Step-by-step instructions for adding a signature in Outlook on the web, the new Outlook and classic Outlook for Windows, plus setting defaults and fixing image problems.
Keep reading →How to add an email signature in Gmail (step by step)
Create an HTML signature in Gmail, set it as the default for new emails and replies, and fix the most common problem — missing images.
Keep reading →Create your first signature in minutes.
Start with a ready-made template, then add your own logo and list.
Start for free