Template gallery
Hotel email signature template
Guest communication at a hotel runs from the first booking inquiry to the thank-you note after checkout. A reservations link and an Instagram icon in your signature make it easy for guests to explore your property and book directly. This top-banner template showcases your hotel’s logo in every email.
Free · No sign-up · For your whole team from a spreadsheet
What’s in this template?
- Top-banner layout for your hotel logo
- Name, title or department and hotel name
- “Reservations” link line
- Phone, email, website and hotel address
- Instagram icon
Tips
- Point the reservations link to your hotel’s own booking page so guests can book with you directly.
- Add the department to the title line (for example, “Front Office Manager” or “Sales & Marketing”) so guests know they’re asking the right person.
- Write phone numbers in international format (with the country code) so guests abroad can call with a single tap.
- Seasonal staff come and go. Update your Excel list and regenerate signatures in minutes; any fields left empty simply don’t show.
Frequently asked questions
Can we create different signatures for several properties?
Yes. Fill in the hotel name, address and reservations link per person in your spreadsheet, and each employee’s signature shows their own property.
What if a guest’s email app blocks images?
Some email apps block images by default. Your name, contact details and links still show as text, and images load once the guest allows them.