Template gallery
HR email signature template
HR teams are the face of the company for candidates, employees and partners. A careers link in your signature turns every email into a small invitation to your open roles. This classic template reflects your employer brand in a clean, trustworthy way.
Free · No sign-up · For your whole team from a spreadsheet
What’s in this template?
- Classic layout with your company logo
- Name, title and company name
- “Careers” link line
- Phone, email, website and company address
- LinkedIn icon
Tips
- Link to your main careers page, not a single job post. Otherwise the link stops being useful as soon as the role is filled.
- If HR owns the company signature standard, build one template and upload the full employee list from Excel. Everyone then sets up their own signature in minutes from their personal setup page.
- If you link to a candidate privacy notice, have your legal team review the wording against the rules that apply to you.
- Want the careers link only in HR signatures? Leave that cell empty for everyone else and the line is hidden automatically.
Frequently asked questions
How do I set up a signature for a new hire quickly?
Add a row to your Excel list and regenerate. Send the new hire their setup page and they can follow the steps for Gmail, Outlook or Apple Mail on their own.
Is our employee list safe?
Your list is processed only in your browser and never uploaded to a server. mailimza is free and doesn’t require sign-up.