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Lawyer email signature template
Clients, opposing counsel and courts form an impression of your firm from every email you send. A clean signature with your title, bar number and direct contact details makes it easy to verify who you are and reach the right person. This classic template pairs a monogram logo with a short confidentiality notice for a calm, trustworthy look.
Free · No sign-up · For your whole team from a spreadsheet
What’s in this template?
- Classic layout with a monogram logo
- Name, title and firm name
- Bar number line
- Phone, email, website and office address
- Short confidentiality notice at the bottom
Tips
- Rules on lawyer advertising and communications differ by jurisdiction. Keep the signature factual rather than promotional, and check your bar association’s guidance if you’re unsure.
- Keep the confidentiality notice brief and agree on the wording with your firm. Its legal effect can be limited, so it’s no substitute for double-checking recipients before you hit send.
- Use the same template for paralegals and assistants. Leave their bar number cell empty and that line is hidden automatically, with the lines below moving up.
- If you’re licensed in more than one state, put the jurisdictions in your title line (for example, “Attorney, admitted in NY and NJ”) so recipients know where you practice.
Frequently asked questions
Do I have to include my bar number in my email signature?
It depends on your jurisdiction and the type of communication. Even where it isn’t required, it helps people verify you; your bar association is the best source for the exact rules.
Can I create signatures for every attorney in the firm at once?
Yes. Design the template once, then upload your staff list as an Excel or CSV file. mailimza builds an HTML and PNG signature plus a personal setup page for each person, right in your browser. The list is never uploaded to a server.